Minutes - September 12, 2022
PRESENT: Mayor Hollis, City Clerk Barbara J Cantwell, Attorney Kate Carter
Donna Lefler, Art Nutzhorn 1st Ward Alderman
Michael Schott (absent), Connie Jacobson 2nd Ward Alderman
Ryan Kelly, Rob Finney 3rd Ward Alderman
CALL TO ORDER: Mayor Hollis called the regular meeting to order at 6:00 p.m. and led the Pledge of Allegiance to the Flag.
MINUTES TO THE AUGUST 8TH 2022 MEETING: Page 2 under the Attorney Report 3rd sentence changed the wording to read the ordinance has been approved. Omitted the Minutes to the July 18th, 2022 Special Meeting. Page 3 under Water/Sewer Rates Ordinance #930, 2nd sentence changed Ron to Rob. Donna Lefler made a motion to accept the minutes as amended. Art Nutzhorn 2nd, Ryan Kelly abstained, Michael Schott absent, motion passed.
CASH RECEIPT REPORT: Total Cash Receipt for August 2022 is $87,372.62. Rob Finney made a motion to accept the Cash Receipt Report for August 2022. Donna Lefler 2nd, Michael Schott absent, motion passed.
TREASURER REPORT: The Treasurer Report for the month of August was in question because of it not balancing with the Statement of Cash and Investments Report. Donna Lefler made a motion to table the Treasurer Report for the month of August 2022 until the next council meeting on October 12th, 2022. Art Nutzhorn 2nd, Michael Schott absent, motion passed. The problem was the report was run in August, but some September transactions were included in the report by accident. Treasurer Report for the month of August 2022 was corrected and the total is $1,571,776.06.
REPORTS FROM CITY EMPOLOYEES/COMMITTEE CHAIRMAN: Jack Streitmatter reported that Ed Andrews has left the Farnsworth Group and Zach Knight has taken over the duties as our engineer from Farnsworth Group. There was a fire hydrant that was hit on South Union and East Jefferson Street. The city is having Ted Bailey working on it to get it replaced. On the lift station the water main was not located where the map showed it to be so the sewer has been redesigned as to where it is going to be put in.
APPROVAL OF SUBMITTED CLAIMS: Rob Finney made a motion to approve the submitted claims as listed. Donne Lefler 2nd Michael Schott absent, motion passed.
ATTORNEY REPORT: Nothing to report.
CODIFICATION ORDINANCE #935 TO ADOPT: This is an ordinance that will approve the new city codes. Following the approval of this ordinance there will be an Ordinance #936 which will make certain amendments as necessary. Donna Lefler made a motion to accept the Ordinance #935 An Ordinance Providing for the Codification and Adoption of the Official Code Book for The City of Toulon. Ryan Kelly 2nd, Michael Schott absent, motion passed.
CODIFICATION ORDINANCE #936 TO AMEND: This ordinance will make certain revisions throughout the code book to correct any inconsistencies that were found. Rob Finney made a motion to accept Ordinance #936 An Ordinance Amending Title V of the City Code of The City of Toulon Regarding Regulations Pertaining to Water, Sewer, Garbage, Recycling, and Landscape Waste and Making Various Revisions to Correct Inconsistencies in the Toulon City Code. Ryan Kelly 2nd, Michael Schott absent, motion passed.
SALE OF PROPERTY 413 E JEFFERSON: Mayor Hollis reported that he has no report. Has not heard anything from anyone and about the property and said the city should start cleaning up the premises.
MFT: Zach Knight reported that the MFT program is still waiting for approval and IDOT said they cannot find our paperwork. It’s getting to the stage where all the work will have to be done prior to the cold weather and the time it will take to get all the work done, Zach recommends holding it over until 2023 MFT program.
LIFT STATION: Zach Knight reported that Stark has started the work on the lift station on Whittaker St. The water mains were not located as on the maps so there had to be an adjustment of the alignment to following the south edge of the road. Stark has agreed to leave the temporary surface to stay through the winter months. Come spring Stark would put down the asphalt. Stark is asking for the payout payment #2. An updated schedule for the completion of the south side on Whittaker could be this week (week of August 12th). Starting on Prairie St., putting the main line in could possibly be done in Oct. Be completely done late November early December.
UPTOWN SIDEWALK PROJECT: Mayor reported that the City did not receive any grant funds for this project.
SOLAR FARM: The company is based out of Massachusetts. The Mayor will see if he can get someone to come and speak to the council. Ryan Kelly would like to see the property stay a subdivision instead of a solar farm. The Mayor will check with Nick, the Economic Development group to see if he can find a developer to build.
ANNEXATION OF PROPERTY: The Mayor has reached out to one of the homeowners but can’t get in touch with the other ones. A property can not be forced to annex if they aren’t surrounded by the city.
ORDINANCE #937 – BIDS FOR THE FORD TRUCK: High bid was from the Village of Prairie City for $16,250. In Section 4 the statement, approval and ten (10) day
period of publication in the manner proved by law be stricken to say, approval in the manner provided by law. Donna Lefler made a motion to accept the Ordinance #937 Authorizing the Sale of Personal Property Owned by the City as amended. Ryan Kelly 2nd, Michael Schott absent, motion passed.
WATER TOWER GRANT: There still hasn’t been a deadline set yet so still waiting.
PUBLIC CONCERNS: None
APPOINTMENTS: The Mayor appointed Matt Forstrom supt. of the Streets and Alleys and Jake Streitmatter supt. of Water & Sewer. Art Nutzhorn made a motion to approve the Mayors appointments. Rob Finney 2nd Michael Schott absent, motion passed.
VACATE LAFAYETTE ST. – WALLACE: Kyle Wallace was present and LaFayette St. is basically his driveway. Kyle spoke to Sam Rice and he was ok with it. There will have to be a public hearing followed by passing an ordinance by the council. If its in the city limits there will not have to be a public hearing but still require an ordinance approved by the council. Kate will prepare the ordinance for Octobers council meeting.
JFL LETTER: Connie Jacobson made a motion to donate $500.00 to Stark County JFL. Rob Finney 2nd, Michael Schott absent, motion passed.
ITEMS FOR SALE: There are some items at the maintenance shed that Jake and Matt would like to sell. Sewer pipe, parts washer, Snap on toolbox, salt spreader. The guys will put them on Facebook and see if we can get any bids. Will try to have them done by the October meeting.
BUILDING BID: The measurements will be 30’ X 40’. This will be a maintenance shed down at the sewer plant. Tif will pay all the cost. There will have to be some specs made out. Rob Finney made a motion to put bids out for the new maintenance shed at the sewer plant. Connie Jacobson 2nd, Michael Schott absent, motion passed.
QUOTE TO RELOCATE FUEL TANKS: The fuel tanks must be moved so the shed can be built. The city guys will be digging the trench and H & H will rewire them. Art Nutzhorn will check on the insurance to make sure the location is ok. They will be moved to the southeast corner of the current building. TIF will pay for all of this. Rob Finney made a motion to relocate the fuel tanks thru H & H Lighting for $375.00 - $450.00, not to exceed $450.00, pending approval from the insurance company. Ryan Kelly 2nd, Michael Schott absent, motion passed.
TOOLBOX AND TOOLS: The tools will be bought from Harbor Freight in Galesburg with a lifetime warranty. TIF will be for 50% of the tools and toolbox. Donna Lefler made a motion to buy the tool list for the water and street dept. in addition to the hammers and pry bars, not to exceed $1,800.00. Ryan Kelly 2nd, Michael Schott absent, motion passed.
FENDERS FOR NEW TRUCK: The new truck has a bare chassis. There needs to be a fender to stop rocks and salt from eating away at the truck bed. Have a quote from Hulsey Welding for $1,340.00 for 2 fenders, 2 fender mount kits, shipping, and labor. Rob Finney made a motion to except the quote from Hulsey Welding minus tax to install the fenders for the dump truck for $1,340.00. Connie Jacobson 2nd, Michael Schott absent, motion passed.
ARCHIVESOCIAL: This is on the order of insurance for the social media content. They are saying you need to have somewhere to store your social media content so if you get FOIA request and you can’t produce it the city could be sued. So, this is a company that can store the info for $300.00 a month. Council decided to pass, not a need at this time.
TIF: Rob Finney made a motion to pay FY-2023-5 Repay w/s for $350.00, Twigs Comp. $70.28, repay Gen $12,994.00, Locis $315.84, repay Gen $850.00 for a total of $14,580.12 Donna Lefler 2nd, Michael Schott absent, motion passed.
Donna Leffler made a motion to adjourn. Art Nutzhorn 2nd, Michael Schott absent, motion passed.