JULY 11, 2022 - MINUTES
PRESENT: Mayor Hollis, City Clerk Barbara J Cantwell, Attorney Kate Carter
Donna Lefler, Art Nutzhorn 1st Ward Alderman
Michael Schott, Connie Jacobson 2nd Ward Alderman
Ryan Kelly, Rob Finney 3rd Ward Alderman
CALL TO ORDER: Mayor Hollis called the regular meeting to order at 6:00 p.m.
and led the Pledge of Allegiance to the Flag.
MINUTES TO THE JUNE 13, 2022 MEETING: Under WATER/SEWER RATES the
third sentence put a period after $90,941.93. Same paragraph fifth sentence
changed the W in which to a small letter w. In the 6th sentence added which is, in
between the word water and 1.99%. In the 8th sentence added, which is an
annual profit of between the word gain, and 83.09%. On page 4 under
APPROPRIATIONS/BUDGET 3 rd sentence changed the total $1,252,150 to
$1,253,150. Under WATER PLANT – GROUND TANK added lines after chemical
on first line and removed the s on needs. Page 5 under SOLAR FARM changed the
word contract to contact. Donna Lefler made a motion to approve the minutes to
the June 13, 2022 minutes as amended. Art Nutzhorn 2nd motion passed.
CASH RECEIPT REPORT: Total Cash Receipt for June 2022 is $69,884.97. Donna
Lefler made a motion to accept the Cash Receipt Report for June 2022. Rob
Finney 2nd motion passed.
TREASURER REPORT: The Treasurer Report for June 2022 is $1,349,741.31. Rob
Finney made a motion to accept the Treasurer Report for June 2022. Connie
Jacobson 2nd motion passed.
REPORT FROM CITY EMPLOYEES/COMMITTEE CHAIRMAN: Jake Streitmatter
reported that the sink hole on the highway was a service line broken. It has been
fixed and the road repaired. The water meters have all been put in and need
more. Another sinkhole has shown up on South Franklin St. Getting a camera to
see what’s the cause of the hole. Donna Lefler asked about an invoice from Ag
View. It was the contract on the City’s LP gas for the winter. Also wanted to know
what the DR Power Equipment invoice was. It’s a harrow for the baseball
diamonds. Wanted to know what Barbara Cantwell bought under water and
sewer equipment. It was a new cell phone to replace Josh’s old cell phone that
was broken. Donna wanted to know what Josh’s payroll check was for. It was his
final paycheck including his vacation pay.
APPROVAL OF SUBMITTED CLAIMS: Rob Finney made a motion to approve the
submitted claims as listed. Michael Schott 2nd motion passed.
ATTORNEY REPORT: Ordinance court on July 1st with three cases. Two were sent
to collections. One case was continued out to August 5th at 1:30 P.M.
CODIFICATIONS: Kate Carter reported she reviewed the code received from the
codifier but there will be a couple of changes needed to be made before passing
the ordinance. The council has a few changes in wording etc. that will need
looking over. For the meeting in August Kate will prepare an ordinance to
approve the codifications as drafted and then a subsequent ordinance that will
approve any amendments that will be made.
SALE OF PROPERTY 413 E JEFFERSON: No new business.
WATER & SEWER HOOKUPS FOR DOLLAR GENERAL: No new business.
LIFT STATION: Ed Andrews was present and reported he issued a change order
with a time extension and Stark hasn’t formally responded. Stark is still looking at
the August 1 st start date. Mid Century has started its relocates and Mediacom has
completed the first stage of temporary relocates and 2 stages of work to go.
UPTOWN SIDEWALK PROJECT: Ed reported he does not have an update on
when DCEO is going to make a selection on the grant. The city has received the
Unsewered Communities Grant. IEPA will give the city an official word on when
to proceed. The grant has a 2-year duration. The process of the grant for the
water tower has started.
Michael Schott left meeting at 6:55
WATER/SEWER RATES ORD.#930: Mayor reported that Rural Water concluded
that the city needs to raise the water rates from 100 gals of usage to .40 or $4.00
for 1,000 gals of usage and leave the base rate at $16.00. Donna Lefler would also
like to have an automatic 3% increase every year and raise the outside of city
limits charge to $25.00 and .40 per 100 gals. Tabled this until next month and
Kate will bring back an ordinance about the changes.
NORTH DOWNEND REPAIR: No business.
CREDIT CARD: The Mayor has the application but needs to know how many cards
and if there is going to be a limit that can be spent and who gets one. The council
wants Jake and Gary to have a card and a spending limit of $1,000 a month.
SIDEWALKS: The Mayor has some sidewalks that he would like done. The Mayor
has run an ad in the paper and has received one quote so far for bids on the
projects.
SOLAR FARM: Nexamp has contacted the Mayor several times and sent
information. They would like to lease up to 20 acres of our farmland by the
subdivision for $1,200 per acre per year with an annual increase of 1.5%. Nexamp
would pay the taxes. The Mayor will follow up and get more details on the
project.
SUBDIVISION: Mayor had this on agenda to see if the city wanted to pursue
building on the land or going forward with the solar farm.
ANNEXATION OF PROPERTY: Hold off for one month, so will be on agenda again
in August.
101 E. GREENWOOD PROPERTY ORD.#933: The bids on this property do not
include the cost of removal of any asbestos in the house. This property was given
to the city at $1.00 cost, accepted in as-is condition and the city will incur the
recording fees and taxes for 2022. Donna Lefler made a motion to pass
Ordinance #933 an Agreement for Purchase and Sale of Real Property Commonly
Known as 101 E Greenwood, Toulon Il. Rob Finney 2 nd motion passed. Michael
Schott absent
LANDSCAPE COLLECTION ORD.#932: The Mayor doesn’t want the branches tied
up in 8ft bundles. The start of pick up is April 1st and stop picking up on October
31st . The city will not pick up oversized limbs and large piles of logs bigger than 2
inches in diameter and 8ft long. The brush needs to be out by 7 a.m. on
Mondays.
PUBLIC CONCERNS: Art Nutzhorn asked if the Muckey Apts. garbage problem has
been resolved. The garbage company hasn’t picked up Muckey’s garbage for 3
weeks because the bags were just thrown in the shed and the company must get
out of the truck to get them. Barbara Cantwell said it has been resolved.
HISTORICAL SOCIETY: No Business
OLD SETTLER’S DONATION: Rob Finney made a motion to donate $1,700 to the
Old Settler’s Assoc. Ryan Kelly 2 nd Connie Jacobson abstained, motion passed.
Michael Schott absent.
IMRF: The council decided not to pass the resolution for Internal Revenue Code
Section 125 Plan as IMRF earnings.
WATER TOWER GRANT: The Mayor is working on a grant with NCICG for a water
tower. The old tower holds 50,000 gals and the new tower would be 150,000
gals.
WATER METERS – FERGUSON: The city employees have been installing new
meters and have run out. Need to order more. Donna Lefler recommended that
we order 24 new meters. Donna Lefler made a motion to buy 24 water meters
from Ferguson for $7,710.24. Connie Jacobson 2 nd motion passed. Michael Schott
absent.
WAGES – JAKE STREITMATTER: The Mayor said that Jake was offered another
job and would like a $1.00 raise per hour to stay. Jake is making $19.30 currently.
Art Nutzhorn made a motion to raise Jake Streitmatter to $25.00 an hour. Donna
Lefler 2 nd motion passed, Michael Schott absent.
NATIONAL NIGHT OUT: Two years ago, the city donated $500.00. Donna Lefler
made a motion to donate $700.00. Ryan Kelly 2 nd motion passed, Art Nutzhorn
abstained, Michael Schott absent.
BIDS FOR THE FORD TRUCK: The city is going to put the Ford/F250 truck out for
bids. Jake is supposed to give the specifics as to what the ad is to read to Barb in
City Hall.
BUNKER GEAR RUN: Last year the city gave a $300.00 donation. Ryan Kelly
made a motion to give the Fire Dept. Bunker Gear Run $300.00 again this year.
Donna Lefler 2nd motion passed, Art Nutzhorn abstained, Michael Schott absent.
INTERVIEWS: The Mayor wants to form a committee to interview the applicants
that have applied. The council will have a special meeting on Monday the 18th at
6:00 p.m. to interview the applicants at the Firehouse.
TIF: Donna Lefler made a motion to pay FY2023-3 repay w/s savings for
$3,395.92, Harn R/O for $514.62, German Bliss for $5,810.50, Roto-Rooter for
$11,075.00, Grainger for $597.51, Hawkins for $2,009.29 & $953.60 for a total of
$24,356.44. Art Nutzhorn 2nd motion passed, Michael Schott absent.
8:31
Art Nutzhorn made a motion to adjourn. Ryan Kelly 2nd motion passed, Michael
Schott absent.