JUNE 13, 2022 Minutes

CITY OF TOULON

REGULAR COUNCIL MEETING

JUNE 13, 2022

TOULON FIREHOUSE

PRESENT: Mayor Hollis, City Clerk Barbara J Cantwell, Attorney Kate Carter

Donna Lefler, Art Nutzhorn 1st Ward Alderman

Michael Schott, Connie Jacobson 2nd Ward Alderman

Ryan Kelly, Rob Finney 3rd Ward Alderman

CALL TO ORDER: Mayor Hollis called the regular meeting to order at 6:00 p.m.

and led the Pledge of Allegiance to the Flag.

MINUTES TO THE May 9, 2022 Meeting: Donna Lefler added to REPORT FROM

CITY EMPLOYEES. The invoices were for $3,940.00 for the lift station. Moved the

information about the property of 413 E Jefferson from ATTORNEY REPORT to

SALE OF PROPERTY 413 E JEFFERSON. Added Il Rt #17 to the 6” water main

statement. Under WATER/SEWER/GARBAGE/RECYCLING RATES: Removed the

sentence Recycling is $4.00 a household to $4.39 and garbage $13.30 to $14.65 to

read 2 terms added on the previous sentence. Donna Lefler made a motion to

accept the minutes as amended. Art Nutzhorn 2 nd motion passed.

CASH RECEIPT REPORT: Total Cash Receipt Report for May 2022 is $98,183.22.

Donna Lefler asked about the line where Val Wagher paid $20.00 for 6 months on

her golf cart. There is no pro-rating per the ordinance. Ryan Kelly made a motion

to accept the Cash Receipt Report for May 2022. Michael Schott 2 nd motion

passed.

TREASURER REPORT: The Treasurer Report for May 2022 is $1,492,709.92.

Donna Lefler made a motion to accept the Treasurer Report for May 2022.

Connie Jacobson 2 nd motion passed.

REPORT FROM CITY EMPLOYEES/COMMITTEE CHAIRMAN: Jake Streitmatter

reported that the cold patch is in, so the guys are going to start filling potholes.

Going to start tearing down the high school in about a week. Had Dean Rosebeck

in to dig up the water line and capped it off. Donna Lefler reported the payroll

report was incorrect. Barbara Cantwell reported it has been corrected. The

second payroll in May was dated August of 22 in error.

APPROVAL OF SUBMITTED CLAIMS: Rob Finney made a motion to approve the

submitted claims. Donna Lefler 2 nd motion passed.

ATTORNEY REPORT: Kate Carter reported that court was held at the end of May.

Two matters were up and the individuals appeared and fines were issued, there

will be a follow-up to see what the status is on those properties and an additional

case is up for July 1 st .

CODIFICATION ORDINANCE: Kate Carter reported that the codifier has sent

booklets of the ordinances that have been codified. Kate would like the council to

review the ordinances before approving them.

SALE OF PROPERTY 413 E JEFFERSON: Kate Carter reported that there was a

question about whether the property needs to be rezoned by the county. The

state says it does not need to rezone.

WATER & SEWER HOOKUPS FOR DOLLAR GENERAL: Mayor reported he has not

received any new news. The Mayor said he is supposed to be getting a plan of

how the property is going to be subdivided off from the county so it can be

recorded.

LIFT STATION: Ed Andrews was present and reported that there was a meeting

with the contractor (Stark) and city representatives on June 10 th . Stark is

requesting a time extension as well as ongoing utility conflicts. The city requested

a 6-month extension, but Stark is requesting a full extension of the contract.

Stark is saying they don’t have a crew available now to start till August.

-2-

Utilities are a problem. Mid Century is willing to move the fiber, but Mediacom is

a problem not returning any calls. Ed is going to relay to Stark the City will extend

the contract starting at the end of March. The ending date of the original

contract. If they disagree, then the City will extend from the date of the letter

received from Stark.

UPTOWN SIDEWALK PROJECT: The Mayor reported that there has been some

grant money handed out, but Toulon was not on the list yet. No progress to

report.

MFT: Jake Streitmatter, Ed, and the Mayor met with Porter Brothers to review

the patching after the winter. IDOT had granted them an extension through the

end of May to complete the patching. Porter Brothers have completed the work

using 20.93 tons of aggregate base repair. There is a remaining 36% of base repair

that cannot be done without rework of the already placed surface treatment, the

rework of this surface item supporting that base rework would total an

approximate $17,025.90. The city has been invoiced for 20.93 tons and the

amount was retained from the City's payment in December of 2021. Ryan Kelly

made a motion to release the payment to Porter Brothers for $18,118.44.

Michael Schott 2 nd , Rob Finney voted no, motion passed.

WATER/SEWER RATES: Clark Cameron was present to present his water rate

study. The study shows a loss of 33,682,195 gal. of water at 64.94% which totals

$90,941.93. The base rate of $16.00 in-town, $20.00 out-of-town, and $10.00

bond charge covers 68.94% of the total cost. The base rate revenue is

$101,376.00 which is more than adequate. The city had a revenue of $4,161.67

annual profit on water which is 1.99% of the overall budget. Some adjustments

that were recommended are to change the base rate to $4.00 per 1000 gal. used.

The sewer is adequate. Sewer shows a $60,406.71 gain, which is an annual profit

of 83.09% revenue. This rate study can be used as a financial statement when

trying to apply for any grants or loans.

-3-

2022 FORD SUPER DUTY F350 4X4 REG CAB: Jake Streitmatter reported that the

old plow will fit on this truck but will have to get new mounts. Jake reported the

dump truck needs some repairs. It is a minimum cost of $1,000 to do the work.

The new truck is TIF eligible for ½ of the cost. Michael Schott made a motion to

buy the 2022 Ford Truck with the new mount for the new plow for $72,870.00.

Rob Finney 2 nd motion passed.

APPROPRIATIONS/BUDGET: Rob Finney reported that the Gov operations will

increase by $25,700 on appropriations a 3.47% increase. Water/Sewer/Garbage

will increase $4,800 under 1% increase. Total $1,253,150 a $30,500 increase at

2.5%. Rob Finney made a motion to accept the 2022-2023 appropriations for a

total amount of $1,253,150. Donna Lefler 2 nd motion passed.

NORTH DOWNEND REPAIR: Carried over from last month, no action was taken.

PUBLIC CONCERNS: Brendon Derosario was present and spoke on the topic

which was purposed last month on the community notification system. The code

red that was used by Stark County wasn’t working out.

BRUSH PICKUP: This year there have been a lot of huge piles where there have

been whole trees cut and piled for pick up. Mayor suggested to start charging for

large pickups.

DEMO BIDS: Received two bids for the house on Greenwood St. One is MTG

Excavating out of Chillicothe for $12,800, and the 2 nd bid from CB Excavating out

of Toulon for $12,000. Rob Finney made a motion to accept the bid from CB

Excavating for $12,000. Ryan Kelly 2 nd motion passed.

PARTTIME PAY: The Mayor spoke with part-time employees, and they would like

more pay. Rob Finney made a motion to increase the part-time employee's pay

to $15.00 per hour. Connie Jacobson 2 nd motion passed.

WATER PLANT – GROUND TANK: Jake Streitmatter reported that the chemical

needs to be re-piped to the storage tank. Donna Lefler made a motion to go with

ESCO Energy Specialists for the re-piping the chemicals to the storage tank for

-4-

$4,000. Ryan Kelly 2 nd motion passed.

Donna Lefler made a motion to replace the analog output card for $670 and to

replace the VFD door HIM with a new unit for $925 from Britton Electronics for

the water plant. Rob Finney 2 nd motion passed.

CREDIT CARD: Mayor Hollis is requesting to get a credit card from the State

Bank of Toulon to make purchases. The Mayor will start the process and will go

from there as to how many cards to get and who can use it.

AUTO PAYMENTS: A business owner approached the Mayor and asked if the city

can get auto pay for the water bills. Mayor was going to tell them they can set up

auto payments through the bank.

SIDEWALKS: The Mayor would like to get the sidewalk replaced on Thomas and

Miller Streets and the retaining wall in front of the house on Miller St. Kelly

Gerber was present, and she would like to take the responsibility for the retaining

wall being replaced. Kelly would like to see if the same contractor that does the

city sidewalk could do their retaining wall and the steps going to their house. The

city will put an ad in the paper to get bids on doing the sidewalks on Thomas

Street, Miller Street, and East Vine Street by the city hall.

SOLAR FARM: The city has been contacted by a community solar outfit. They

would like to put a solar farm on the farmland by the new subdivision. They are

wanting at least 15 acres and would lease it from the city.

SUBDIVISION: This deals with the solar farm as well.

MOWER: Jake Streitmatter reported the Exmark mower is a 2004 and has 3500

hours of mowing. The mower has a hole in the deck and the clutch has gone out

on it. Michael Schott made a motion to buy the new 72” Exmark and a set of back

Tractus tires for $11,621.00 with a trade-in of the 60” and the 48” Exmark

mowers. Rob Finney 2 nd motion passed.

-5-

ANNEXATION OF PROPERTY: The properties on Oak Street need to be annexed

into the City limits. So, we need to notify the property owners, an ordinance

passed, and notify the proper authorities. There will be 2 properties involved.

Mayor will work on this with Kate Carter.

101 E GREENWOOD PROPERTY: Mayor was contacted by the owner’s attorney

and the owner wants to deed the property to the City. Will be on agenda next

month.

TIF: Donna Lefler made a motion to pay FY2023-2 Bell Bank $3,373.50, Uline

$55.69, repay Gen Savings $2,683.50, Farnsworth Group $44,039.07, repay Gen

Savings $178.50 for a total of $50,330.26. Michael Schott 2 nd motion passed.

8:50

Ryan Kelly made a motion to adjourn. Art Nutzhorn 2 nd motion passed.